Approving Documents in Batch
When a batch file is generated, a batch status automatically becomes Waiting for bank response. Parallels Business Automation - Standard considers this as if a batch file was submitted in a bank and does not allow to change a batch configuration.
However, in some cases you may need to add some documents to or remove from a batch.
What can you do to a blocked batch:
- Reopen a batch and change its composition. After this, a new batch file should be generated.
- Terminate a batch, which releases all the documents included in it and allows composing a new batch and generating a new batch file.
- Do not wait for official bank response and start services provisioning before approving the corresponding transactions. You can do this using the global setting or manually.
- Approve or decline transactions in accordance with a bank response. When at least one transaction is approved or declined, a batch status automatically becomes Processing bank response. A batch in this case is also closed for editing and now it cannot be terminated. When all the transactions are approved or declined, a batch status becomes Completed.
To process a batch separately:
- Select Commerce Director - Bank Transfers - Batches
- Select a batch you want to process from the list of batches that appears (click on a batch ID or creation date).
Note: Under the Summary tab of a batch properties, you can find the Provision all documents button. To save time, you can click it to start services provisioning in accordance with all the documents included in a batch.
- Select the Batch Transactions tab from the set of batch properties that appear. Not approved transactions have the Pending status.
- Process transactions:
- To approve transaction(s) for a document(s), check the box(es) next to document(s) ID and click the Approve selected button.
- To decline transaction(s) for a document(s), check the box(es) next to document(s) ID and click the Decline selected button.
- To approve all the documents included in batch in one click, click the Approve all button.
To process a batch in a pile:
- Select Commerce Director - Bank Transfers - Transaction Log
- Check the batch(es) you want to process from the list of batches that appears.
Note: You can process only batches with the Pending status. All the other batches have inactive checkboxes.
- Process transactions:
- To approve transaction(s) for a document(s), click the Approve selected button.
- To decline transaction(s) for a document(s), click the Decline selected button.
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